Administrative Officer (Personal Assistant)

Description

Reporting:

Direct to Director, HR ASEAN & HK
Matrix to Facility & Admin Manager

Key Job Functions:

• Providing secretarial support to the assigned Vice President (VP) /Senior Executive Directors’:-
  • daily schedule/travel management which will includes planning, reminding, booking, picking up and etc
  • communicating with departments and companies, track and implement the implementation of work tasks assigned
  • arrange internal and external visits, meetings, activities, maintain and manage contacts
  • any other duties to be assign from time to time
• Maintain proper record-keeping of high level confidential and controlled documents, where necessary
• Responsible for office administration duties and support for APAC team, working closely with the IMAL admin team
• Provide end -to-end travel arrangement for APAC team
• Perform other tasks assigned by Reporting Manager

Preferred Experience/Qualifications :

The ideal candidate possesses the ability to demonstrate strong business capabilities and work proactively in a fast-paced environment as well as the following qualifications and attributes:

• Minimum A level/Diploma/Degree in Business Administration with 3 – 5 years of relevant experience as Executive/Personal Assistant supporting senior management
• Proficiency in MS Office (Word, Outlook, Excel, & PowerPoint)
• Detail-oriented
• High level of reliability, professionalism, and discretion
• Strong level of interpersonal & communication skills
• A high level of productivity, initiative, and self-motivation to accomplish tasks
• Able to multi-task and work under pressure, meet tight deadlines and accommodate last-minute changes