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Corporate Benefits Specialist - (Leave Administration)

This job posting is no longer active.

Irvine, CA, United States
Job ID: 46214

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Description

Ingram Micro is an integral part of the technology and commerce ecosystems, helping our partners grow and thrive through the creation and delivery of Information Technology, Lifecycle Management, e-Commerce Logistics, and Cloud solutions. With $49 billion in revenue and the ability to reach 90% of the global population, we have become one of the world’s largest technology distributors with operations in 59 countries and more than 35,000 associates.

Location: This is a hybrid work environment, the employee has the option to work from home and the corporate headquarters in Irvine, CA.

Job Summary:
The Corporate Benefits Specialist works on the corporate benefits team and will be responsible for limited day-to-day benefit operations including implementation, administration and communication of the Company’s health & welfare, leave of absence, wellness, and 401(k) plans.

This role will focus mainly on leave of absence administration and working closely with our third party leave administrator, associates, local site HRBP’s, managers and payroll.  There will be a focus on leveraging systems and data analysis in order to recommend process improvements for such day-to-day operations. Will ensure leave of absence impacted plans are administered consistent with company policies and are in compliance with federal and state regulations, including but not limited to FMLA, CFRA, PDL, COBRA, ACA, HIPAA and QMCSO’s. This position will often work independently and will support/partner closely with the other corporate benefits team members when needed.
 

Major Responsibility: Leave of Absence Administration (80%)

Supporting Actions:

  • Ensure compliance with legal and regulatory requirements.
  • Day to day administrative activities for leave of absences.
  • Assist with the development of communications and trainings to facilitate process improvement with the HRBP’s through a better understanding of the regulations and each other’s role in the LOA process.
  • Identify gaps and inefficiencies in benefits administration (areas of review to include payroll, benefits, LOA administrator, HR and Legal) and provide recommendations to optimize workload efficiency and accuracy.
  • Heavy report generation and auditing.

Major Responsibility:  Open Enrollment (10%)

Supporting Actions:

  • Assist with the annual open enrollment process for actives, LOA’s, COBRA participants and those on the retiree medical plan, including the review of communication materials, coordination of information sessions/trainings and updating of all materials associated with the new hire experience, as applicable.
  • Assist with the coordination efforts with Willis Towers Watson surrounding the updating of site information and materials (including COBRA and retiree medical participants) and systems (Cobra and Actives); includes system testing.     

Major Responsibility:  Wellness Program – includes annual health fairs, biometric screenings, flu shots and IM Wellness Credit (5%)

Supporting Actions:

  • Assist with creating and coordinating communications for the various components of the Wellness Program. This will include coordination with numerous internal and external partners.
  • Participate in regular meetings with partnering HR contacts to oversee and manage the coordination of health fairs, biometric screenings, and flu shots as applicable at the various locations.

 

Major Responsibility:  Health and Welfare Plan Administration (5%)

Supporting Actions:

  • Assist with the day-to-day administrative activities for all plans, including the FSA and HSA plans and the dependent verification process.
  • Assist in analyzing current processes and make recommendations for improvements.

What you bring to the role:

  • Bachelor’s Degree with a minimum of 3-4 years of strong professional, progressive experience and 2+ years’ experience in a large corporate multi state environment desirable. Professional certification a plus.
  • Comfortable working in a fast-paced, constantly evolving environment and exhibit excellent multi-tasking skills. Must possess the ability to effectively coach managers and associates and be well skilled in both oral and written communications.
  • Proficiency in Microsoft suite including PowerPoint presentations, pivot tables, formulas and v-lookup. Experience with Workday and/or PeopleSoft preferred.
  • Solid ability to multi-task, to identify, set and reset priorities.
  • Ability to effectively communicate with management, associates, and vendors.
  • Possess excellent verbal, written and presentation communication skills.
  • Demonstrated analytical ability and impeccable attention to detail.
  • Proven successful organizational and project management skills.
  • Experienced with multi-state health and disability plans and regulations, FMLA, CFRA, PDL and COBRA.
  • Ability to multitask, set priorities and meet deadlines while providing excellent customer service to our associates.
  • Ability to work with highly sensitive information and maintain strict confidentiality.
  • Continually strive for process improvement and efficiencies.

 

This is not a complete listing of the job duties.  It’s a representation of the things you will be doing, and you may not perform all these duties.

 

Please be prepared to pass a drug test and successfully pass a pre-employment (post offer) background check that includes verification of vaccination status.

 

Ingram Micro requires all new associates to be fully vaccinated against COVID-19. Therefore, this position requires applicants to submit proof, prior to start date, that the successful applicant is fully vaccinated against COVID-19. Ingram Micro will comply with applicable laws regarding the reasonable accommodation of individuals with disabilities and/or sincerely held religious beliefs.  Applicants will be notified of the requirements of Ingram Micro’s COVID-19 policy and process for verification of vaccination status prior to the start of employment. 

 

Ingram Micro believes there is no place in our society for social injustice, discrimination, or racism. As a company we do not – and will not – tolerate these actions.

 

Ingram Micro Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected category under applicable law.  

#hybrid 

#LI-AH1

Ingram Micro
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